News / Press

ArcMail Sponsored White Paper Outlines Reasons to Deploy Messaging Archiving Capabilities
Messaging archiving helps resolve a wide range of legal compliance, regulatory, storage management, knowledge management and other business problems

Shreveport, LA. - February 6, 2008 - There are a variety of reasons to deploy messaging archiving, any one of which can often justify the entire cost of the archiving capability,” this according to a new ArcMail sponsored white paper titled “A Guide to Messaging Archiving.” The paper, written by Osterman Research, outlines multiple reasons why organizations should deploy messaging archiving capabilities and identifies several factors to consider when selecting an archiving system.

"As many companies continue to experience, failing to archive email can be a very expensive oversight, both in terms of time and money," said Todd Gates, chief executive officer of ArcMail Technology. "With the technology that is available today, there are very few barriers to deploying an effective and affordable solution that can help companies address the legal-compliance, regulatory, storage and other business challenges of managing their increasing volume of electronic messaging. As the paper points out, failing to deploy an effective solution, however, could have 'serious and negative consequences.'"

In addition to avoiding the rising costs of e-discovery and the fines associated with non-compliance and litigation issues, the white paper provides several other reasons for deploying a messaging archiving solution, including:

• Storage Management – With email storage growing at an average rate of 35% annually, the majority of decision makers are looking at this growth as their number one messaging-related problem.
• Regulatory Compliance – From the SEC to OSHA, virtually all organizations are subject to regulations or records requirements. Because email is “housing a greater proportion of corporate and other records,” it is becoming increasingly more important to archive email in order to be compliant with industry and government regulations.
• Knowledge Management – According to the white paper, email contains 75 percent of all information that individuals use on a daily basis. When an organization fails to archive the data, they risk losing potentially vital business information that could be used for the benefit of future employees and projects.

The white paper also discusses several factors to consider when deploying a messaging solution, including the pros and cons of various delivery models, such as internal software, appliances and hosted services. Other factors to consider are opportunity costs, platform, availability or up-time, scalability, ease-of-use and extensibility for non-messaging archiving.

"This white paper is a great starting point for companies looking for ways to address business challenges associated with email archiving," added Gates. "A messaging archiving solution, such as the ArcMail Defender, archives emails in such a way that organizations can easily meet compliance standards, effectively respond to e-discovery requirements in the event of litigation, and quickly produce important emails that may impact a business decision."

About ArcMail Technology
Founded in 2005, ArcMail Technology is a leading provider of simple, secure, and cost-effective email archiving and management solutions for companies of all sizes. The company’s ArcMail Defender appliance is a self contained, turn-key email archiving unit that is easy to buy, easy to install, and easy to use. The ArcMail Defender improves the end-user experience, reduces the load on IT resources, and safely and securely retains the business information contained in email. ArcMail’s scalable solutions are designed to meet the email archiving and management requirements of organizations both large and small. ArcMail has a global channel program to help deliver its products to organizations worldwide. ArcMail is headquartered in Shreveport, La., and has development groups in Washington and Arizona. For more information, visit www.arcmail.com.